1. Introduction

The Association of Pulmonary Pathologists is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard personal information in accordance with UK GDPR and the General Data Protection Regulation.

2. Personal Data We Collect

We collect personal information necessary to manage membership and provide services, including your full name, email address, professional role, institution, country of practice, membership status, and records of event participation.
Where payment is required, payment related information such as transaction identifiers and payment status is processed through Stripe. The APP does not store full payment card details.

3. How We Use Your Personal Data

Personal data is used to administer membership, communicate with members, provide access to resources, manage events, process payments, and support the objectives of the association. Aggregated and anonymised data may be used for reporting and planning.

4. Legal Basis for Processing

We process personal data on the basis of consent, contractual necessity, legal obligation, and legitimate interests related to operating a professional association.

5. Payment Processing

Payments are processed securely by Stripe, which acts as an independent data controller for payment information. Stripe processes personal data in accordance with its own privacy policy and applicable data protection laws. The APP receives limited transactional information necessary for membership administration and accounting purposes.

6. Data Sharing and Third Parties

Personal data may be shared with trusted third party service providers who support website hosting, email communications, event administration, and payment processing. All third parties are required to handle personal data securely and in compliance with data protection legislation.

7. International Data Transfers

Some service providers, including Stripe, may process personal data outside the United Kingdom or European Economic Area. Where this occurs, appropriate safeguards are in place to protect personal data.

8. Data Retention

Personal data is retained only for as long as necessary to fulfil its intended purpose or to meet legal, regulatory, or financial requirements.

9. Your Rights

You have the right to access, correct, or request deletion of your personal data, restrict or object to processing, and request data portability. You may withdraw consent at any time where processing is based on consent.

10. Data Security

The APP implements appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

11. Cookies and Website Analytics

The APP website may use cookies and analytics tools to improve functionality and understand usage. You may control cookies through your browser settings.

12. Contact and Complaints

If you have questions about this policy or wish to exercise your data rights, please contact the Association of Pulmonary Pathologists directly. You also have the right to lodge a complaint with the Information Commissioner’s Office.

13. Changes to This Policy

This Privacy Policy may be updated periodically. Any significant changes will be communicated to members.